Law Office Receptionist/Administrative Assistant Job in Covington 41011, Kentucky US
We are looking for an individual on a full time basis with exceptional communication and clerical skills for our small non-profit legal service center serving children.
This position generally provides clerical support to 4 attorneys and development staff and functions as office manager.
Duties: * Receives, prepares, and transmits communications by preparing and organizing documents for mailing; collecting and mailing correspondence; receiving and distributing communications; copying materials and case documentation; forwarding information.
*Handles all incoming calls on a multi-line system, takes messages, and directs calls appropriately to attorneys and other staff.
* Maintains schedules for lawyers and other staff, assists with special events as needed, and coordinates publication and printing of organizational materials.
* Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; negotiating prices; verifying receipt of orders; stocking items; delivering supplies to work stations.
* Maintains equipment by installing supplies; completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment service.
* Keeps operations on schedule by picking-up and delivering items.
* Maintains mailings by monitoring and purchasing meter fund.
* Updates job knowledge by participating in educational opportunities.
* Accomplishes law firm mission by completing related results as needed.
Skills/Qualifications: Legal Compliance, PC Proficiency, Professionalism, Informing Others, Supply Management, Scheduling, Multi-tasking, Organization, Equipment Maintenance, Legal Administration Skills, Client Relationships.
Candidate also ideally has website experience, as well as proficient with Word, Excel and Powerpoint.
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