Description: Kaplan University is looking for an exceptional Executive Assistant to work in our Chicago, IL office.

The ideal candidate will provide administrative support to Executive Management.

The incumbent will be responsible for determining the priority of work and completion of assignments with a proper balance between quality and a commitment to deadlines.

The incumbent will have frequent communication with other internal departments and staff as well as external contacts, and will be required to maintain good will and provide or obtain information as appropriate.

The incumbent will require a high degree of knowledge of company policies, procedures and systems, competence and administrative skills and will operate with considerable independence.

Work requires some analysis and use of initiative and independent judgment.

The incumbent will make high level contacts of a sensitive, complex and sometimes confidential nature both inside and outside of the company.The primary responsibilities are listed below: oManage calendar, expense reports, and itineraries for Executives; advise Executive of scheduled commitments and organize meetings and business travel arrangements when necessary.

oCreate, compile, prepare, copy and distribute internal and external correspondence, memorandums, forms, mass mailings, agendas, presentation materials, minutes and reports and edit and proofread similar documents prepared by others.

oOrganize and consolidate given data which may include confidential, technical information or financials into report format for executives and management meetings.

oPrepare and maintain budget spreadsheets, reconcile monthly statements, and prepare invoices for processing.

oMaintain archive of electronic documents.

oReceive and screen telephone calls and visitors; retrieve phone mail messages for Executive (if applicable); supply appropriate information when possible, otherwise direct calls or requests to appropriate individuals; ensure all telephone messages are conveyed in a timely manner to the appropriate individuals and respond to all telephone calls in a timely manner.

oMake arrangements for meetings, accreditation team visits, luncheons, and events and oversee as necessary; and arrange for the use of conference rooms or outside facilities as necessary.

oMay perform various analytical and/or research special projects; coordinate and complete special assignments and projects as required by Executive Management; and collaborate with various staff and departments in preparing reports.

Will manage visit logistics including travel arrangements, schedules, and supporting documents.

oOrder and organize appropriate materials for reference, distribution and/or filing and ensure that it is properly maintained.

Maintain archive of electronic documents.

oPrepare and maintain budget spreadsheets, reconcile monthly statements, and prepare invoices for processing.

Prepare any internal forms necessary to process check requests, invoices, overnight mail and/or special expense reports and secure proper approval for processing.

oProvide support to other departments on an as needed basis.

Qualifications: The requirements for this position are: oBachelor's Degree (BA/BS) in English or Communication/Business Management or other discipline as deemed acceptable by Kaplan University.

5-7 years of related experience.

More years of experience will be acceptable in lieu of a degree.

oMust be adept and efficient at editing, event planning and budget managementoExperience with Microsoft Office Suite and SharepointoProven Organizational, planning and analytical skillsoExceptional writtn/strong oral communication skillsoExcellent people interaction and customer service skillsoMature judgement, discretion and ability to maintain confidentiality oExtreme attention to details.

Salary/Benefits: Salary commensurate with experienceJob Location: Chicago, ILJob Number: 11625BRCompany URL: http://www.kaplan.edu Company Profile: Kaplan University is an institution of higher learning dedicated to providing innovative undergraduate, graduate, and continuing professional education.

Our programs foster student learning with opportunities to launch, enhance, or change careers in a diverse global society.

Kaplan University is committed to general education, a student-centered service and support approach, and applied scholarship in a practical environment.

Kaplan University is a unit of Kaplan, Inc., a worldwide education services provider and a subsidiary of The Washington Post Company (NYSE: WPO).

www.kaplan.com

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