Executive Administrative Assistant Job in Waltham 02451, Massachusetts US
IF APPLYING, PLEASE PUT: "EXEC ADMIN MONSTER POST" IN THE SUBJECT LINE.
Position SummaryThe Executive Administrator will provide administrative support to the CEO and to other members of the team.
He/she will serve as primary contact for all travel and event related requests.
Additionally, the chosen candidate will maintain general office supplies.
Primary Responsibilities· Coordinates travel arrangements for CEO and other members of the team.
This includes scheduling of air, lodging and car service and preparation of itinerary.
In addition, continuous follow up is required to ensure arrangements are confirmed on day of travel.
· Supports Finance Director with Accounts Receivable and Contract Binders.
· Update CEOs files and contacts.
· Serve as the point of contact for all scheduling needs for the CEO ensuring strict enforcement of meeting requirements to include onsite forms.
· Coordinates all Corporate Executive Education Event logistics with Product Managers to include event location, client travel logistics, event food and beverages.
· Maintains CEOs appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel, including coordinating with personal commitments· Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries.
· Maintains confidence and protects operations by keeping information confidential · Reviews, compiles and analyzes CEOs expenses and maintains receipt book in addition to preparing expense reimbursement invoices to clients.
· Prepares expense reports for CEO and other members of the team.
Skills & ExperienceThis role requires a minimum Associates degree and a minimum of seven years experience as an Executive Assistant including supporting Executive travel in previous employment.
In addition, strong flexibility is a requirement in this role.
To be successful in this role, exceptional organizational and prioritization abilities are necessary.
Good judgement and communication skills are critical.
Excellent oral and written communications skills, with strengths in spelling, proofreading and editing are a must.
Must be proficient in Word, Excel, PowerPoint and Microsoft Outlook.
This individual must have the ability to work independently and take initiative- not afraid to ask questions and seek answers when follow-up is required.
Should be able to handle multiple assignments simultaneously.
PRINCIPALS ONLY, NO RECRUITERS PLEASE
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