Executive Assistant: Silgan Plastics
Executive Assistant SUMMARY DESCRIPTION: The Executive Assistant will directly support the President, Sr. VP of Operations, Sr. VP of Sales/Marketing, VP HR and CFO/CIO.
He/she will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
Must be well organized, flexible and be able to support multiple people and programs.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.
Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
MAJOR RESPONSIBILITIES
1. Be responsible for heavy calendar management, requiring interaction with both internal and external employees to coordinate a variety of complex executive meeting
2. Review and summarize miscellaneous reports and documents; prepare documents and outgoing mail as necessar
3. Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manne
4. Arrange travel schedule and reservations for executive management as neede
5. Schedule and arrange conference calls, in-house and off site meetings/conferences.
6. Create and process executive expense report
7. Maintain budgets and analysis of reports and spreadsheet
8. Assist management with the creation of PowerPoint presentations, compiling, printing and distribution of key management review/report
9. Maintain files and making copies.
10. Provide back up support to Receptionist as needed EDUCATION: Required: Associates Degree in Business or related field Preferred: Bachelors Degree in Business or related field EXPERIENCE: Required: 5-7 years as administrative support, Proficiency in Microsoft Suite, including Excel, Word, and PowerPoint Preferred: 7-10 years as administrative support with experience supporting executive level positions, Proficiency in Microsoft Suite, including Excel, Word, and PowerPoint.
SKILLS: Required: Ability to multi-task, ability to think independently, excellent verbal and written communication skills, professional demeanor, and ability to prioritize tasks Preferred: Ability to multi-task, ability to think independently, excellent verbal and written communication skills, professional demeanor, strong customer service skills; ability to prioritize tasks, decision making skills, can manage fluctuating workload demands and accommodate urgent needs as they arise.
SPECIAL REQUIREMENTS: Ability to lift up to 10 lbs of office related supplies.
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