Executive Assistant (EA)
Executive Assistant to Executive Team Position Overview This position assumes primary support for the Executive Team in a demanding, creative and results-oriented environment.
The EA assists with achieving the Executives' daily work to achieve the established goals and objectives.
Job Description Coordinate and monitor Executives' schedule.
Ensure that scheduled appointments with clients/staff are kept and coordinate schedule changes.
Maintain and update calendar.
Organize and confirm appointments, breakfasts and luncheons.
Assist with serving of in-house lunches as required.
Expedite work and assignments.
Coordinate and check travel details; prepare itineraries.
Organize, develop and prepare correspondence and project work.
Receive, prioritize, sort and organize internal and external mail.
Expedite processing of mail and handle issues as needed.
Organize, develop and prepare project documentation.
Provide detailed written instructions.
Answer phones; direct calls and resolve issues.
Ensure messages are accurately conveyed.
Summarize phone messages at completion of day. Be knowledgeable of activities to assist others and resolve issues.
Coordinate follow-ups, ensuring deadlines are achieved.
Develop daily updates, priorities and completed tasks.
Maintain daily action list with pending projects.
Maintain computerized rolodex business card file and client database.
Assist with special projects as required.
Primary Responsibilities Executive Level Support Assistance.
Daily Scheduling and Special Projects.
Word Processing, Telephone Assistance, Mail, Travel Arrangements.
Updates / Action items and follow up. Job Qualifications Accountable, responsible and proactive.
5 years experience supporting Executive level in a results-oriented environment.
Associates degree.
Type 60 wpm. minimum.
Computer proficiency with high level of initiative.
Extremely accurate, detailed and specific.
Access software knowledge beneficial.
Additional Information No relocation assistance will be provided for this posting.
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