Receptionist/Office Clerk
Receptionist: Operate a switchboard to route incoming call.
Greets vendors, customers, job applicants and other visitors.
Daily Tasks Include: Processing daily invoices to go out by mail, as well as receiving and sorting mail.
Conduct various tasks to support office staff, and the HR administrator; these tasks must be able to be done at your workstation.
Collating office documents, creating color charts, preparing mailing lists using excel.
Making outgoing calls to request service on office equipment and possibly office facilities.
General Clerk: Responsible for maintaining and performing procedures and policies for daily office activities, such as: filing, record maintenance, copying, faxing, and mail distribution.
Daily Tasks Include: Collates files, locates and retrieves company records as requested.
Inventories records stored and in the rare instance assist in the destruction of records.
Perform routine clerical duties, such as maintaining letters, memoranda, invoices, and other indexed records arranged in a file according to an established system.
Retrieves customer data or correspondence from files as requested within an appropriate time frame.
Distributes and collects incoming mail.
Collects and processes outgoing mail.
Responsibilities, which include determining, affixing, and recording postage on registered mail and packages.
Maintenance of office equipment and supplies.
Use a computer terminal, and Microsoft Office Applications to generate dictated letters, memos, and reports.
Follow organization and department procedures to complete tasks in a timely manner.
Create spreadsheets using excel when requested by Administrator.
Applicant will rely on instructions and pre-established guidelines to perform the functions of the job. Will work under immediate supervision from the staff administrator.
Primary job functions do not typically require exercising independent judgment.
Reports to HR Manager.
Education and Skills: Minimum Associates Degree required Proficient with computers to support the position.
Excellant written and oral communication skills.
Knowledge of telephone systems to support position.
Experience and Background: Knowledge of commonly used concepts, practices, and procedures within an office setting.
Proficient in Microsoft office applications.
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