Admin Coordinator
MINIMUM REQUIREMENTS -High school diploma -Excellent administrative, interpersonal, time management, communication, and organizational skills.
-Proficient in Word, Excel, Power Point, ezBuy, MySAP, DeLTA, and Web-based technology.
-Ability to work independently, takes initiative, and responds to rapidly changing priorities, policies, and procedures - a must.
-Must be able to handle confidential information.
PREFERRED BACKGROUND -Five (5) to ten years of administrative experience Responsibilities The Administrative Coordinator performs a variety of administrative duties and project-oriented activities within the Commercial Functional Area (Marketing Strategy) in support of their teams goals and objectives.
MAJOR RESPONSIBILITIES: -Demonstrates significant impact on the work of others across teams, Skill Centers and the organization -Must be able to perform with full ownership/accountability for multiple major projects and/or processes; manages and delegates key aspects.
-Project Management Skills -Expert with infrastructure and job specific processes -Continuously strives to improve processes and/or tools utilizing available and upgraded software.
-Executes and adheres to business objectives, as outlined in the performance plan.
-Provides administrative support to functional teams -Coordinates departmental/functional/deployed requests and logistics, when applicable.
-Responds to internal and external requests for information.
-Resolves administrative problems and issues, as appropriate.
-Manages team schedules, files, mail, and travel arrangements.
This includes, but is not limited to, the planning and coordination of meetings both internally and externally.
-Assists in presentation development utilizing in-house software capabilities.
-Responds to internal and external customer requests for information, as appropriate.
-Maintains working knowledge of functional area policies and procedures and a working knowledge of general company policies and procedures.
-Performs record/document management.
-Maintains and utilizes ezBuy, DeLTA and MySAP reporting features when applicable.
-Adheres to company standards.
-Processes payments to other institutions for their financial administration activities utilizing ezBuy.
-Completes and/or processes travel expense reporting requirements.
-Keeps up-to-date on new computer technology.
INTERNAL AND EXTERNAL CONTACTS/CUSTOMERS -Supports VP, Licensing and Senior Director of Commercial Evaluations -Works directly with Senior Leadership, vendors, teams across Commercial Operations -Interaction with other members of Commercial Operations Teams and Marketing Strategy Leadership Team
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