Executive Admin
Job Description: Under little supervision, performs diverse and complex secretarial and administrative duties for a Vice President or General Manager.
Responsibilities include communicating with senior management to convey information, collect data, or coordinate administrative details for management.
PRINCIPAL RESPONSIBILITIES AND DUTIES
1. Answers telephones, takes messages, forwards information to appropriate personnel.
Screens calls, redirecting calls to subordinate managers or staff.
Handles Audix and e mail as needed.
Opens, sort and distributes mail.
Sends outgoing mail using appropriate mail service.
Distributes requests for information, tracks progress and follows up on actions taken.
Orders office supplies.
Sorts and files correspondence and other documents in filing system.
2. Completes typing and word processing assignments that may be of a confidential nature and include correspondence, forms, tables, proposals, and somewhat complex reports, using proper grammar and punctuation.
Operates office equipment such as typewriters, word processors, computer software packages, fax machines and photocopiers to complete assignments.
Updates manuals, reports and spreadsheets.
May take notes (or dictation) during meetings and produce minutes.
Tracks and enters Time and Attendance.
Actively participates in orienting and assuring training for new unit members.
3. Arranges meetings and schedules appointments and follows up with all levels to ensure accuracy of executive's calendar.
Arranges and coordinates large conferences, special dinners or lunches and retirement parties.
Coordinates travel arrangements.
4. Fulfills company quality initiatives.
5. May provide guidance and direction to lower level secretaries and clerical employees.
Holds regular meetings to relay pertinent administrative information.
May also delegate projects to lower level secretaries.
May offer solutions to business problems.
Reviews telephone and corporate card reports and alerts manager of possible misuse.
Assists with conducting interviews for lower level secretarial positions.
Compiles and updates disaster recovery information for department.
Composes responses to inquiries and directs to appropriate personnel.
Coordinates internal moves and office reconfigurations for department, including new employee set up for phone, PC, furniture and supplies.
Tracks department budget and reconcile questionable charges by completing voucher requests and reclassifications.
Takes complete ownership of specific, ongoing projects, independent of manager.
Uses initiative to ensure matters pending response of VP are completed in a timely fashion.
SKILLS Required: A high school diploma or equivalent skills.
Some college course work desirable.
Five years of secretarial experience.
Typing skills to complete required assignments.
Business knowledge which includes knowledge of organizational policies and general business procedures.
Proficiency in word processing and spreadsheet software (i.
e., AmiPro, Word Perfect, Microsoft Word, Lotus 123, Excel, etc).
Good verbal and written communication skills.
Desired:
Related jobs
Project Management, Program Management & Strategic Relationship Project Lead
Job Description: BASIC FUNCTION: Manage the delivery of business strategic projects including the gathering of business requirements, leading collaboration with ...
8556 - Internet Marketing Administrator
Job Description: This position will be reponsible for managing onling credit card acquisition programs including search engine marketing, affiliate placements, ...
Accounting Controls Senior Specialist
One of the top companies to work for in Chicago is looking for a Senior Accountant.The opportunity is in their Loop location.Our client is looking for someone with ...
Senior Financial Analyst - Real Estate
Position Type: Full Time Our client, a Large REIT in Downtown Chicago is seeking a Sr. Financial Analyst to provide analytical support to corporate and regional teams ...
Company Overview Susquehanna International Group, LLP (SIG) is a global multi-strategy trading and investment firm headquartered in Suburban Philadelphia.Our team of ...
Job Description PricewaterhouseCoopers is actively looking for a life actuarial senior manager in the Actuarial & Insurance Management Solutions (AIMS) practice.We ...
Position Type: Temporary Here's your chance to make some very important contributions! A non-profit organization is seeking a Senior Accountant to join their growing ...
Configuration Manager, Job ID# 8182
Job Description: Job Description: This position will serve as a technical analyst for Software Configuration Management Tools: ClearCase (company standard distributed ...
Position Type: Full Time Prominent manufacturing company located in Chicago is seeking candidates with a background in commercial credit analysis.DUTIES: - Monitor ...
Senior Accountant W/SAP Experience Needed
Position Type: Full Time Robert Half International Accountemps Salaried Professional Service has an exciting opportunity for a Senior Accountant.This unique position ...
Career Discussions
.gif){kind=avatar}
Where are the late night medical centres? (1 answers)
Are there any late night medical centres around elwood/st. kilda area besides the superclinic in st. kilda? ...
Indian banking job !!? (3 answers)
Friends I am doing my engineering degree in comp. sc . I am in 3rd year [prefinal year] just now. i am not interested in mnc jobs . i want to be a pr ...
.gif){kind=avatar}
Question about job interview..? (8 answers)
I live in temecula California and I was doing a whole bunch of applying. I saw best buy was hiring so I dropped a line. They called me back for an int ...
Jobs for 15 year olds? (2 answers)
Im 15. I need to get a job, we seriously need the money. I am looking for Any kind of work. just need to get money coming in. Thanks for the help. ...
.gif){kind=avatar}
Start 1st job as a waitress tomorrow...and last min advice please!!? (6 answers)
The thing i'm really nervous about is writing down all the orders quickly so they're understandable and carrying the trays w/o spilling ant ...
.jpg){kind=avatar}
If the company is going to do a background check on you do you have to sign that consent form for them? (2 answers)
To do so? ...
.jpg){kind=avatar}
Help! psychologist or journalist?? 10 points best answer!!? (1 answers)
Well for a while I wanted to be a psychologist. But now, I'm seriously considering becoming a journalist. I love both jobs, and I think they both ...
Can a 12 year old get a job that pays? (7 answers)
PLEASE help ...
What would you reather do for your education? Go to job corp or a community college? (2 answers)
L would go to a community college after job corp. Whats your pinion? ...
Which language would be best to minor in for a physician's assistant? (5 answers)
ASL or Spanish? ...